The Definitive Guide to Referral Rock
New User Guide
Program Setup: Design Guide
Key Term Reference Guide
Success Checklist Part 1: Technical Review
Success Checklist Part 2: Branding and Messaging
Ambassador to Referral Rock: A Comprehensive Migration Guide
Build Your Program
Program Editor Overview
Member Sharing Experience
Referral Page (Hosted Landing Page)
Referral Page (Webpage Redirect)
Creating Reward Rules
Emails & Notifications
Using our Email Editor
Migration from Member Portal Classic to the new Member Portal
Rewards & Payments
PayPal Business (Use your own PayPal Business account)
Recurring Rewards FAQs
Member Invite Automation
Site Settings and Domain Settings
Salesforce and HubSpot CRM Integrations
Referral Add to Salesforce
Referral Update with Salesforce
Referral Add to HubSpot
Referral Update with HubSpot
Pre-Approved Member Registration
Integrating Your User Interface
One Click Access
On-Site Widget (Overlay)
Link Widget (Embedded)
Member Portal Embed Experience
Referral Capture & Update
Universal Script: Convert 3rd party cookie to 1st party
(Advanced) Triggering Scripts on Non-Pageload Events
Zapier- General Overview
Zapier - Referral Update
Zapier - Referral Add
Zapier - Add Potential Invite
WPForms (WordPress Forms)
Hubspot Form on a Hubspot Page
Active Campaign Forms
Best Practices / Guides
Referral Best Practices
Member Best Practices
Promotion Best Practices
W9 and 1099 Compliance
Testing Before Launch
Import Members and Referrals
Working with External Tracking and Scripts
Frequently Asked Questions (FAQs)
What is the difference between a Member and a Referral?
Can Referral Rock reward Members as well as Referrals?
Is Referral Rock compliant with GDPR?
What are Member Segments?
Can Referral Rock help me with designing my program?
How many domains can be integrated with Referral Rock?
How can I submit a product bug or feature request?
How do I find my API keys?
Do you integrate with MailChimp?
Account & Billing
What is included in my Referral Rock plan?
I forgot my password! How do I log in?
How can I add a team member to my Referral Rock account?
What are the team permission levels for my account?
Where can I upgrade, pause or cancel my subscription?
I need to update my credit card information. Where do I go?
How do I update my company's address?
Where can I access my billing information?
What is my Member Limit?
What happens when I reach my Member limit?
Can I clear my Member & Referral data?
Are gift cards and PayPal included in my plan?
How can I edit my Member Portal's Accessibility settings?
Can the same person be part of multiple referral programs?
How can I change the text for the email, text or social share options?
Can I add an additional custom field to the Member Registration form?
Would an extension like AdBlocker prevent us from capturing a referral?
Can Referral Rock integrate with Instagram?
How do I get notified of new members and referrals?
How many programs am I allowed to run at one time?
Can I limit my referral program registration?
What is the size of the Referral Rock widget?
What happens when I activate my program?
Can my referral program be run in other languages?
What is Single Sign On (SSO)?
How do I see a list of all of my members?
How do I manually add a member?
Where do I see a specific member's activity, like their referrals and rewards?
What is a referral code?
What are Member Segments?
I have a list of customers that I’d like to automatically enroll as Members. Will an email be sent to them if I import a member CSV?
Can my members have more than one referral link?
What information do I see on the Referral List?
What do I see when I view a Referral's details?
What are the different statuses for referrals?
How do I manually add a referral?
How do I manually update a referral's status?
Is there an easy way for me to download all the referrals collected into a spreadsheet?
How can I schedule my payouts to issue at a certain time?
My product/service has a return policy. Can I apply an eligibility date to my reward?
How do I manually create or issue a reward?
A reward was issued to the wrong email. What do I do?
Can I reissue a reward?
What type of rewards can Referral Rock automate for me?
Can Referral Rock send a check or cash as a reward?
How do I fund my Tango (Gift Card) account?
Do I get an email when I have a pending reward?
Can I limit the annual reward amount for a recipient?
How do I bulk issue rewards?
Are there fees associated with using Tango?
How does someone redeem their Prepaid Visa / Mastercard card?
Can I fund my gift card account in a currency other than USD?
What happens if a PayPal reward goes unclaimed?
What do Gift Card rewards look like for the recipient?
How do I change the delivery name and email for outbound emails sent from Referral Rock?
How do I add my company logo to Referral Rock emails?
What are the Email Sharing blocks?
Can I create my own templates?
What is the block list?
How can I prevent emails from going to spam?
How do I view emails by Program or Member?
Where can I see my email statistics and history?
I'm not sure if all of my emails were sent properly. How can I check?
How do I resend an email?
Configuration Activity Log
Program Activity Log
2017-2019 Release Notes
Table of Contents
Updated by Amber Liggett
Whether you have already built an existing referral network before you purchased Referral Rock or you gather new participants at an event, you can import new Members and Referrals from a CSV file into Referral Rock. You can use this same tool to update existing referral records with new information. This guide will cover:
- How to import Members
- How to import Referrals
- How to use the importer to update Referrals
Members are those who opt-in to spread the word about your referral program and grow your referral network. Importing Members is an easy way to automatically add individuals to your referral program en mass.
When creating your file to import, it must have a .csv extension. The only required fields are email and firstname, though using the externalid field allows you to use any specific identifiers that may be tied to that Member elsewhere, such as in your CRM. When wanting to add additional data, using the customtext1name (i.e., Favorite Food) and customtext1value (i.e., Ice Cream) and continuing to add by increasing the numeral by 1 each time you add an additional data point (customtext2name, customtext3name, etc). Download our Example Member Add import CSV.
Completing the Import
From your admin dashboard, click on your Members tab in the banner, then select Import or click here.
Choose the program you want to register your Members to, download the sample CSV file to fill out or upload the completed file and click Next.
You will be taken to the settings* & preview page where you can preview your new Member records and view any validation errors. Once you are happy with your import preview, click Import to add your new Members. On the next screen you will see the status of your import.
This import will not trigger an email, but keep in mind any automated emails that are currently enabled in your program will send out to members based upon specific actions. For example the delayed Registration reminder email, the referral status update emails, and the monthly summary emails.
If you would like the ability to trigger a registration email during import please reach out to support using the chat feature in the corner and we can get that feature enabled on your account.
Importing and Updating Referrals
The process for importing and updating Referrals is nearly identical. Referrals are people that are connected to your referral program through a Member. They must be associated with a Member in order to be imported to your account. You can update a Referral’s information by importing a CSV with the new and/or updated fields and the Referral ID.
When creating your file for import, it must have a .csv extension. In order to update a Referral you must have a referralid field. The firstname, lastname, and email fields are highly recommended. This ensures that the updates are tracked to the correct Referral and no duplicate or incorrect information is uploaded into Referral Rock. When wanting to add or update additional data, using the customtext1name (i.e., Favorite Food) and customtext1value (i.e., Ice Cream) and continuing to add by increasing the numeral by 1 each time you add an additional data point (customtext2name, customtext3name, etc.). Download our Example Referral Add CSV or our Example Referral Update CSV.
Processing the Import or Update
Choose the Referral Status. This is helpful if you want to import all Referrals as Approved, Pending, Qualified, or Denied. You can also choose ‘Take from CSV File’ if you have multiple records with different status values.
From here you can view your import preview, click Import, and view the status of your import or update.